Privacy Policy
Hannah Clare Photography is committed to protecting your privacy and keeping your personal data safe and secure. This Privacy Policy outlines how your personal information is collected, used, and stored when you visit this website or work with me.
1. Who I Am
Hannah Clare Photography
Based in Burgess Hill, West Sussex
Contact: hannah@hannahclarephotography.co.uk
I am the data controller for the purposes of this policy.
2. What Information I Collect
I may collect and process the following personal data:
Your name, email address, phone number and home address – when you complete a contact form, make a booking, or sign up to my newsletter.
Session details – including names/ages of children, preferences, or special notes you provide for your session.
Photographs – images taken during your photoshoot.
Email correspondence – if you email me or complete an enquiry form.
Marketing preferences – if you opt into my mailing list.
I do not collect or store any payment information directly (this is processed securely by third-party payment providers like Stripe, PayPal, or your bank).
3. How I Use Your Information
Your data is used for the following purposes:
To respond to enquiries and provide photography services
To manage your booking, send session information, invoices, or contracts
To deliver digital galleries or product orders
To send updates via email (only if you’ve opted in)
For promotional purposes (only with your permission – e.g. sharing images on social media, website or advertising)
4. Lawful Basis for Processing Your Data
Under GDPR, the lawful basis for processing your personal information includes:
Consent – you’ve given clear consent for me to use your data for a specific purpose (e.g. marketing).
Contract – the data is necessary for me to fulfil our contract (e.g. sending you your photos).
Legitimate interests – for purposes that are necessary for running my business, unless overridden by your rights (e.g. storing your images for reorders or archives).
5. How Long I Keep Your Data
Basic contact and booking information: up to 7 years (for accounting and record-keeping).
Photos: retained securely unless you request removal.
Email newsletter data: until you unsubscribe (you can opt out at any time via the unsubscribe link or by contacting me).
6. Sharing Your Data
I will never sell or share your personal information with third parties for marketing purposes.
I may share data with trusted service providers (e.g. gallery delivery platforms, print labs, email software) solely for the purpose of delivering services. All such providers are GDPR-compliant.
7. How Your Data Is Stored
Your data is stored securely through:
Password-protected devices
GDPR-compliant cloud storage and gallery platforms
Encrypted email and online systems
Only I have access to your personal data, and I take all reasonable steps to protect it.
8. Your Rights
Under UK data protection law, you have the right to:
Access the personal data I hold about you
Request correction of inaccurate data
Request deletion of your data (unless I’m legally required to keep it)
Object to processing or restrict how your data is used
Withdraw consent at any time
To exercise any of these rights, email me at: hannah@hannahclarephotography.co.uk
9. Cookies
This website may use cookies to improve your experience. These are small files placed on your device that help with site functionality and analytics. You can disable cookies through your browser settings at any time.
10. Links to Other Websites
This site may include links to third-party websites (e.g. client galleries or print providers). I’m not responsible for their content or privacy policies, so please check their terms before sharing personal data.
11. Changes to This Policy
This privacy policy may be updated from time to time. The latest version will always be posted on this page, with the date of the last update.
Last updated: June 2025
Contact
If you have any questions about this privacy policy or how your data is handled, please contact:
Hannah - hannah@hannahclarephotography.co.uk